Process Librarian @ Royal Bank of Scotland

 Role/Team Summary:

Global Finance Services:

Global Finance Services India is a part of RBS's Global Finance network providing a range of support services to multiple divisions and functions across RBS globally.Our vision in Finance is to become world-class by the end of 2013, to contribute to the global reduction in operating costs and to build a robust 'fit for purpose' operating model.  To achieve our vision of creating a world-class Finance function, we continue to evaluate both our footprint and ‘value-add' capabilities, provided to clients and stakeholders, by constantly reviewing and critiquing the way we work, ensuring we have a respected and diverse working environment and by deploying a value proposition for our staff which continues to attract and retain talent, and make RBS a great place to work.

Purpose of the role: Why does this job/role exist, what value does it add?

•  The Repository Librarian will be responsible for maintaining the Finance Process Repository (currently held on SharePoint), and enforcing configuration management in accordance with established RBS standards and methodologies.   
• The candidate will be required to engage with business leaders across our Group Finance Divisions and Functions to achieve successful adoption of the repository.
• The Repository Librarian will also be responsible for ensuring that process documentation meets the needs of the business and remains current, accurate and maintained to the required standard of quality.
• The Repository Librarian may be required to perform some additional tasks, e.g. business analysis, process mapping, running workshops, etc.

Key Job Responsibilities

• Maintain the Finance Process Repository with all BAU, management and specialist documents (e.g. process maps, operating procedures, training materials, key outputs of optimisation DMG etc.)
• Maintain and ensure the repository content, structure and configuration matches and aligns to the Enterprise and Process Architecture and Standards
• Maintain and further develop a tracking mechanism to communicate process and operating procedure documentation status (incl. versioning and change control)
• Ensure that risks and issues are identified, articulated, reported, tracked and managed effectively, including the development of contingency plans
• Ensure that dependencies of other projects are identified, articulated, reported, agreed and managed effectively 
• Prepare updates to the senior management in Finance, including FTP Directorate and FTP Board 
• Work in close co-operation with the relevant processes experts within FTP, FiRST and Divisions and Functions.
  

Management Responsibilities

 

·    Identifying and facilitate work shop sessions on process mapping in the business area.

·    Ensuring accuracy is met.   

·    Initiate & implement SME reviews with business process owner for validation & subsequent sign off

·    Assist in the recommendation of providing valuable insights to the process while documenting.

·    To establish and maintain effective communication within the entire team – through proper governance.

·    Conduct knowledge sharing sessions within the team to provide insight in other areas.

Relationships : Leadership

Reports to Head, Organization Optimization

  

Relationships : Internal

Receives guidance from the Lean Agents, Business Process Analysts.

Relationships : External

Extensive interactions with business process owner in Finance.

Essential Experience: (Must have skills)

·         Knowledge and deep understanding of process mapping, modelling and documentation methodologies and how they should be implemented would be beneficial

·         Knowledge of configuration management, data access and storage approaches

·         Excellent interpersonal skills, communication and documentation skills appropriate for all levels of the organisation

·         Proven ability to build data infrastructure, repository and administration systems

·         Proven ability to deliver to agreed deadlines and quality under pressure to tight deadlines

·         Strong analytical and planning skills

·         Well-rounded knowledge of banking products and terminology

·         Some project planning and Finance Change experience may be beneficial

·         Strong stakeholder management skills

·         Excellent IT skills including the use of appropriate MS tools and packages (Word, Excel, PowerPoint, Project, Visio, SharePoint)

·         Possess strong self-motivation, co-ordination ability and negotiation and conflict resolution skills

 

Educational Skill:  Bachelor’s degree in any subject 

For more details: https://www.rbs.jobs/fe/tpl_rbsindia.asp?s=CenPmSXuHfWInKkWfc&jobid=117678,5649825687&key=48053454&c=126834230256&pagestamp=dbjnomjfuhuncviqwh&aid=16345